Operations

USA

DDB Chicago

Chicago
225 N. Michigan Ave.,
10th Floor
Chicago, IL 60601

+1.312.552.6000

ddbnorthamerica.com

Client Finance Director

Client Finance Director

The Client Finance Director provides financial oversight for the US Army account and overall management of the Client Finance Team for the DDB Chicago office.  As finance lead on Army, reporting into SVP of Finance, liaise with Account Management leads, Affiliate partners and Contract Management providing contractual required reporting, coordinates preparation of Task Order Proposals, monitor burn rate and staffing utilization, and prepare revenue forecasts.  The Client Finance Director oversees, coordinates, plans and anticipates financial aspects of DDB Chicago Client Billing including but not limited to; Invoicing, Reporting, Credit Analysis, Working Capital Review, Revenue forecasting and reporting, financial analysis, financial controls and policies.  The Finance Director provides ongoing reporting and recommendations to keep the SVP of Finance aware of financial issues and needs of the office.  The Client Finance Director is also responsible for maintaining relationships and working in conjunction with all DDB Clients, DDB Corporate Shared Services and affiliate offices. 

Areas of Accountability

  • Government Contract Compliance and Reporting
  • Coordination and Management of Affiliate Partner Reporting
  • Reporting and Optimization of Burn and Revenue
  • Management of client contractual requirements
  • Oversight of Client Billing Process
  • Oversight of Client Budget Reporting
  • Onboarding of new Clients
  • Accounts Receivable Monitoring
  • Working Capital Reporting
  • Client Credit Analysis Review – Carixa
  • Reviewing and Approving Revenue Recognition
  • Works with Account Management on Revenue Projections
  • Management of client contractual requirements
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AP-AR Coordinator

 

Responsibilities include:

Manage Accounts Payable Incoming Traffic

  • Review A/P mailboxes to ensure timely processing of invoices
  • Correspond with agency to resolve invoices with missing or incorrect coding 
  • Process exception invoice vouchers as needed
  • Ensure accurate and timely processing of invoice vouchers

 

Manage Vendor/MDC Data Entry

  • Manage the data entry process for vendor master data
  • Manage the data entry process for banking and payment data for all vendors
  • Ensure accuracy of vendor data file and release vendors to Agency

 

Manage Vendor Maintenance Requests

  • Research and resolve vendor on-boarding issues
  • Assist with data migration activities
  • Ensure integrity of vendor data and assist with year-end processing.

 

Assist with Invoice Workflow Issues

  • Resolve workflow stoppage with corrective actions
  • Reassign invoice transactions assigned to invalid approvers

 

Open Payable File Exceptions

  • Run the Open Payable File for Production Vendors for Agency review
  • Prepare Disbursement Proposals /Journals for Off Cycle Payables.

 

Generate A/P Journals

  • Prepare weekly Disbursement Proposals /Journals
    • Production
    • House Expenses
    • Intercompany Expenses
    • Employee Expenses

 

 Prepare Cash Application Journals

  • Prepare Payment Journals for all Cash receipts
  • Ensure payments are matched in ARC and uploaded into AX with clients supported remittance advice

 

Prepare GL Journals 

  • Prepare GL Journals for all non-trade receipts, reclass entries, write-offs and bank fees

 

Sarbanes & Oxley and Audit Support

  • Prepare and review SBOX and audit selections
  • Assist with audit requests and walkthroughs

 

Additional Responsibilities

  • Work with the general accounting department to resolve A/P and A/R related issues
  • Liaise with local agency finance on all A/P and A/R issues

 

 

Other requirements:

  • College degree
  • 3-5 year’s work experience
  • Excellent analytical, interpersonal, and communication skills
  • Must be detail-oriented and be able to work in a meticulous manner

 

 

Preferences:

  • Experience working on an ERP system such as Microsoft Dynamics AX, SAP, or Peoplesoft
  • Agency or marketing services industry experience
  • 1

 

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DDB San Francisco

San Francisco
600 California Street
7th Floor
San Francisco, CA 94108

+1.415.732.3600

ddbnorthamerica.com

Administrative Assistant

DDB SF is the westernmost outpost of DDB’s global network. We like to think we embody the entrepreneurial, experimental and techy ethos of San Francisco, couched in the tradition and recognition that comes with the DDB name. 

At DDB, we believe Creativity Is The Most Powerful Force In Business. Our job put simply is to help our clients make intuitive leaps they couldn’t make alone that help them grow beyond their wildest dreams.

We are looking for a smart, motivated Administrative Assistant to support 5 senior leaders across our Account and Creative departments with a variety of administrative responsibilities. You shine under pressure and create order from the chaos.

This is a great opportunity for an individual who is computer savvy, detail oriented, an excellent communicator, and likes working with fun people in a creative environment.

Our ideal candidate will be a highly motivated professional who delivers excellent client service to all levels of an organization, have excellent verbal and written communication skills, be approachable, team oriented and committed to results. The position primarily reports to the VP, Head of Talent.

Primary Responsibilities include but are not limited to:

  • Book travel and guest arrangements (when needed)
  • Calendar management
  • Identifies, organizes and implements administrative projects independently and in accordance with deadlines
  • Assists when needed with the coordination of external and internal meetings
  • Prepares expense reports and completes timesheets
  • Orders, sets up, meals/refreshments as required
  • Maintains strict confidentiality of privileged communications and documents
  • Help plan and coordinate company parties/events
  • Provide adhoc support across the agency when needed

Required Qualifications

  • Associate Degree or prior work experience a plus
  • 1-2 years of administrative assistant experience preferred
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Strong organizational skills 
  • Ability to juggle multiple projects and priorities at once
  • Track record of consistently going above and beyond
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Excellent communication skills and the ability to work effectively with a diverse set of personalities.
  • Ability to build rapport with all levels of an organization and maintain the highest level of professionalism in the execution of their role
  • Resourceful, flexible, and easily adapts to changing priorities
  • Advanced in Microsoft Office (Word, Power Point and Outlook)
  • Passion for the Administrative role

DDB is an equal opportunity employer (EOE). We strong support diversity in the workforce.

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