Operations

USA

DDB Chicago

Chicago
225 N. Michigan Ave.,
10th Floor
Chicago, IL 60601

+1.312.552.6000

ddbnorthamerica.com

Analyst: Accounting

Responsibilities

  • Auditing of expense reports, as well as communicating and enforcing Agency expense policies to employees
  • Forecasting and reconciliation of Cap Ex expenditures.
  • Responsible for month end close process in relation to Monthly Accruals
  • Assist management with the preparation of Quarterly Internal Reporting schedules
  • Assist management with Sarbanes-Oxley procedures
  • Assist management with Client Reporting
  • Assist in monthly processes related to Studio Billings
  • Provide explanation to management in regards to month-end entries & helping to explains variances month over month
  • Work with various departments such as Production, Talent, Billings on ad hoc requests
  • Assist management in compiling data and information for various ad hoc reporting requests
  • Resolve accounting issues and inquires

Qualifications

  • Bachelor’s degree in accounting; CPA preferred.
  • 3-5 years of accounting experience strongly preferred.
  • Working knowledge of Microsoft Office, Advanced MS Spreadsheet experience preferred.
  • Strong organizational and communication (both oral and written) skills.
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Army Contract Manager

Army Contracts Manager

Required Knowledge, Skills, and Abilities:

  • Review of proposal and proposal requirements, analysis of terms and conditions; negotiating and executing contracts.
  • Must be experienced in the administration of federal government contracts or subcontracts under a federal government prime contract and with knowledge of commercial subcontracts.
  • Review and assist in the preparation of Statements of Work and Specification documents
  • Negotiating the terms and conditions of subcontracts; Negotiating final prices with suppliers;
  • An understanding of all contract types including FFP, CPFF, and CPAF

 

  • Candidate must be articulate, demonstrate excellent communication, negotiation, people and organizational skills, and be comfortable and confident in dealing directly with all levels of internal and customer management.
  • The successful candidate must possess a demonstrated ability to deal with project deadlines and ambiguity.
  • Candidate must be well versed and have an in-depth understanding of all principles of the procurement process in a government environment from inception of a requirement to the close out of the file.
  • Candidate must be self-motivated, resourceful and organized, taking ownership of all assigned work.
  • Performs other duties as assigned

 Preferred Qualifications:

  • A bachelor’s degree in a business discipline
  • A minimum of five (5) years, full-time, contemporary, directly related experience
  • Thorough knowledge of the Federal Acquisition Regulations (FAR); and Defense Federal Acquisition Regulation Supplement (DFARS)
  • Familiarity with the Service Act, Advance Notifications, and Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Pricing Data as well as standard and specialized terms and condition. 
  • Must be proficient in Microsoft Office Word, Excel and PowerPoint
  • US Citizenship required. Must also be able to satisfy federal government requirements for access to government information.  Having dual citizenship may preclude you from being able to meet this requirement.

At DDB we believe that creativity is the most powerful force in business. As a full-service advertising agency offering our clients in-house capabilities ranging from strategic planning, research and analytics, account and project management, to creative services including ideation, design and production across all forms of media. We believe in building brands by creating platform ideas that define a new way for clients and consumers to think about the Brand. Our ideas are big and powerful enough to create consumer enthusiasm about the brand and ultimately build our clients’ business.

 

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DDB New York

New York
437 Madison Avenue
8th Floor
New York, NY 10022

+1.212.415.2000

ddbnorthamerica.com

Executive Assistant- Creative Lead

Executive Assistant

Overview

The Executive Assistant provides overall administrative support to the Global Chief Creative Officer and the Global Head of Communications.  This person is also responsible for providing light administrative support to other senior management when needed. 

Areas of Accountability
  • Provide basic administrative support, which includes but is not limited to, filing, faxing, copying and other administrative duties.
  • Proactively handle various organizational responsibilities.
  • Handle the daily scheduling of appointments, meetings, travel and invitations for the General Manager.
  • Provide phone coverage for the Global CCO and Global Head of Comms. Must know the heads of departments, key senior management DDB personnel and key clients’ name and positions.
  • Develop and update the filing system.
  • Handle payment and issues related to expense reports.
  • Keep client lists up to date.
  • Generate reports when asked.
  • Make all travel arrangements for the Global CCO and Global Head of Comms and provide her/him with an itinerary before each trip.
  • Put together PowerPoint decks for presentations.
  • Assist with Operations duties and play an active role in ensuring an efficient office.
  • Assist Human Resources and Office Management in servicing new and existing employees.
  • Keep staff and emergency phone lists updated and distributed.
  • Assist Global CCO and Global Head of Comms with various assigned projects.
  • Assist in coordination of network wide events and meetings.

Activities/Time Allocation

Not billable

Requirements

  • Strong communication skills – both verbal and written including good phone etiquette and strong writing skills.
  • Able and willing to work over-time when needed.
  • Ability to work well with others but also to work autonomously when needed.
  • Strong computer skills including Word, Excel, PowerPoint and Outlook.
  • Strong organizational skills.
  • At least 2 years previous agency/digital or administrative experience; preferred
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UK

adam&eveDDB

London
12, Bishops Bridge Road
W2 6AA London

+44.20.7258.3979

www.ddbuk.com

HR Operations Coordinator

HR Operations Coordinator 

About the agency: 

 

We are a unique communications group made up of people from advertising, design, digital, technical, social media and direct. We have a simple mission to work with our client partners to do brilliant work that works. We are defined by having a highly interactive, open way of working – we have a fastmoving, fast-working and collaborative culture. Clients and the public respond powerfully to our work because we unlock the reasons why brands are loved and then create inspiring and hugely effective communications. 

 

The role: 

We have a fantastic opportunity for an HR Operations Coordinator to join our team on a permanent basis. The role will support, coordinate and administrate freelance and temporary agency resource activities for group companies including adam&eveDDB, Gutenberg Global, Cain & Abel, DDB Remedy, DDB Europe and Tribal Worldwide. 

 

This is a hands-on role, working collaboratively within an HR team of 8 and across the wider business effectively supporting effective freelance resource onboarding and offboarding, administration and compliance. 

 

Our office is based in Paddington, and we offer a number of great benefits, such as subsidised food and drink, free breakfast and exercise classes, as well as regular access to a GP, Physiotherapist and Nutritionist. We also offer 25 days’ paid holiday per year. 

 

We want to make sure that whoever you are, wherever you are from and whatever you believe, you feel entirely confident being you. To help achieve this, we offer equal opportunities and have core agency initiatives, each with an ambition to improve diversity and inclusion.     

 

 

What happens now? 

If you are interested in an opportunity at an award-winning agency, supported by a competitive salary and benefits package, send your CV to melissa.pender@adamandeveddb.com with a note on why this role might be for you. 

 

Due to the volume of applications received, only successful applicants will be responded to, and we can only accept CVs from applicants with the right to work in the UK. Diversity and inclusion are at the heart of everything we do at DDB Remedy. It’s the freedom to be, and it flows through our work, our people and us as individuals. Everyone has the right to be treated equally and with respect. If you need any adjustments to complete your application or attend an interview, please let us know

Apply Now

HR Manager

HR Manager

 

About the agency: 

 

We are a unique communications group made up of people from advertising, design, digital, technical, social media and direct. We have a simple mission to work with our client partners to do brilliant work that works. We are defined by having a highly interactive, open way of working – we have a fastmoving, fast-working and collaborative culture. Clients and the public respond powerfully to our work because we unlock the reasons why brands are loved and then create inspiring and hugely effective communications. 

 

The role: 

 

We have a fantastic opportunity for an HR Manager to join our team on a permanent basis. The role will act as a partner and trusted advisor for group companies (with a total headcount of 100) including our production agencies Gutenberg Global, cain&abel and DDB EMEA a regional corporate function. The role will provide an effective, proactive Human Resources offering in line with the business needs and team priorities.  

 

Who are you?

 

You are an experienced Human Resource manager from an agency or similar fast-paced environment. You will be approachable and great at building relationships with colleagues, heads of departments and hiring managers, offering support and all HR business needs. You will have a CIPD qualification and be familiar with the UK employment lawsregularly reviewing work practices and have the ability to manage complex employee relations issues. You will guide and coach line managers in all aspects of people management, as well as mentoring a HR Co-ordinator.

 

Our office is based in Paddington, and we offer a number of great benefits, such as subsidised food and drink, free breakfast and exercise classes, as well as regular access to a GP, Physiotherapist and Nutritionist. We also offer 25 days’ paid holiday per year. 

 

We want to make sure that whoever you are, wherever you are from and whatever you believe, you feel entirely confident being you. To help achieve this, we offer equal opportunities and have core agency initiatives, each with an ambition to improve diversity and inclusion.   

  

What happens now? 

 

If you are interested in an opportunity at an award-winning agency, supported by a competitive salary and benefits package, send your CV to melissa.pender@adamandeveddb.com with a cover note on why this role might be for you including your salary expectations.

 

Due to the volume of applications received, only successful applicants will be responded to and we can only accept CVs from applicants with the right to work in the UK. If you need any adjustments to complete your application or attend an interview, please let us know.

Apply Now

Tribal Worldwide London

London
12 Bishops Bridge Road
W2 6AA London

+44 (0) 20 7262 001

www.tribalworldwide.co.uk/

Commercial Finance Assistant

Aims of position:

To support the Commercial Analyst, Commercial Manager and Commercial Director in financial management and reporting. To work with everyone in the digital division (and finance division) in managing all operational and financial aspects. This role reports directly to the Commercial Director.

 

Highlights:

This position sits within the Tribal Operations team and is a vital part of the Commercial Team, maintaining the team’s high standards and respect across the agency. It’s an opportunity to balance financial queries and interact with a variety of employees across all departments in Tribal.  

 

Specific responsibilities:

  • To assist the Commercial Analyst with month end income reporting and forecasting by client.
  • Running and issuing operational management and realisation reports on a weekly basis, examining and analysing both financial and operational aspects of the business.
  • Business partnering with the Client Services team to ensure the financial accuracy of each brand is maintained, assisting the Commercial team in managing WIP balances, aged AR and income accruals.
  • Analysing and issuing finance reports, policy documents and to communicate such policies and procedures to the agency when necessary.
  • Assisting the Commercial Analyst on running all client retainer reconciliation reports (monthly) and communicating results out to Senior Management, Client Services, Operations, Finance and the Project Management teams.
  • Assisting the Operations Team in ensuring timesheets are completed on time and accurately.
  • Assisting with the maintenance of our resource management system (Projector) and the finance system (Microsoft AX Dynamics) for all Tribal project codes.
  • Assisting the Operations team on facilitating the invoice and purchase order process. This will include creating all non-billable/new business project codes and purchase orders.

 

 

Skills and abilities required:

  • Enjoys working with numbers, data and excel
  • Intermediate excel skills, (vlookups, sumif and countif formulas)
  • Excellent communication skills
  • Enthusiastic and proactive
  • A friendly / social disposition but can also deal with difficult people in a polite and suitable manner
  • Detail orientated
  • Excellent time management skills
  • Desire to have a career in Commercial Finance

Apply Now

Commercial Assistant

Aims of position:

To support the Commercial Analyst, Commercial Manager and Commercial Director in financial management and reporting. To work with everyone in the digital division (and finance division) in managing all operational and financial aspects. This role reports directly to the Commercial Director.

 

Highlights:

This position sits within the Tribal Operations team and is a vital part of the Commercial Team, maintaining the team’s high standards and respect across the agency. It’s an opportunity to balance financial queries and interact with a variety of employees across all departments in Tribal.  

 

Specific responsibilities:

  • To assist the Commercial Analyst with month end income reporting and forecasting by client.
  • Running and issuing operational management and realisation reports on a weekly basis, examining and analysing both financial and operational aspects of the business.
  • Business partnering with the Client Services team to ensure the financial accuracy of each brand is maintained, assisting the Commercial team in managing WIP balances, aged AR and income accruals.
  • Analysing and issuing finance reports, policy documents and to communicate such policies and procedures to the agency when necessary.
  • Assisting the Commercial Analyst on running all client retainer reconciliation reports (monthly) and communicating results out to Senior Management, Client Services, Operations, Finance and the Project Management teams.
  • Assisting the Operations Team in ensuring timesheets are completed on time and accurately.
  • Assisting with the maintenance of our resource management system (Projector) and the finance system (Microsoft AX Dynamics) for all Tribal project codes.
  • Assisting the Operations team on facilitating the invoice and purchase order process. This will include creating all non-billable/new business project codes and purchase orders.

 

 

Skills and abilities required:

  • Enjoys working with numbers, data and excel
  • Intermediate excel skills, (vlookups, sumif and countif formulas)
  • Excellent communication skills
  • Enthusiastic and proactive
  • A friendly / social disposition but can also deal with difficult people in a polite and suitable manner
  • Detail orientated
  • Excellent time management skills
  • Desire to have a career in Commercial Finance
Apply Now

Canada

DDB Canada, Toronto

Toronto
33 Bloor Street East,
17th Floor
Toronto Ontario M4W 3T4

+1.416.925.9819

www.ddb.ca/en

Finance Intern

Finance Intern

DDB Toronto is looking for an aspiring finance professional to join our team. If you have a passion for accounting and finance, thrive in a fast paced environment and want the opportunity to gain some experience than we have a job for you!

Working with the Senior Client Finance Analyst and reporting to the Client Finance Director, the Finance Intern’s role is to work with Account Services and producers to manage our client’s production budgets, estimates and cash flow.  They must build and maintain a strong working relationship with the Account Service and work as a liaison to assist them with client financial requirements and to uphold internal control policies.

Responsibilities include:

  • Gathering and compiling documents for internal & external audits, general administrative tasks including but not limited to filing, copying, & scanning
  • Liaise with offshore team to accurately record financial transactions.
  • Ensure all projects are setup according to client requirements and comply with internal/external reporting policies.
  • Ensure compliance with all internal control processes and all project related documentation is appropriately archived for audit in a timely manner.
  • Review project estimates with account services and producers to ensure accuracy before client presentation.
  • Support CFA with monthly billing meetings with Account Service and producers to review all active client projects.
  • Ad hoc client financial reporting and analysis

Skills and Traits

  • Keen analytical instincts and drive for answers and results
  • Attention to fine detail and strong organizational skills
  • Sound understanding of accounting principles
  • Proficiency in Excel
  • Strong self-discipline and ability to prioritize tasks. Highly organized and ability to adapt and manage multiple projects while meeting both fixed and moving deadlines

We are an equal opportunity employer and value diversity at our company. We are also an inclusive employer and offer reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please let us know when you submit your application.

Apply Now