Operations

Canada

DDB Canada, Edmonton

Edmonton
1900, 10025-102A Avenue
Edmonton AB T5J 2Z2

+780.424.7000

Office Coordinator

This position is for our Edmonton office.

DDB Canada is looking for an administrative guru to join our Edmonton team.

Highly organized, committed, and passionate: you love helping out and want to work as part of a great team. You have a knack for problem solving and can really manage the details, and your education coupled with industry experience has taught you valuable skills in project coordination, time management, communication and building spreadsheets. 

As the Office Coordinator, you will be providing administrative support to the entire agency and specifically assisting our digital, media and accounting teams. You will wear many hats – performing accurate data entry and coordinating travel bookings, all while running our front of house reception and boardrooms.

You have a minimum of three years of office experience and strong computer skills (Word/Excel). Data entry experience preferred.

Perks include a fun and creative office environment, learning opportunities, a creativity/fitness allowance, and a great team of talented coworkers. 

 

How to apply:

Please upload your cover letter and resume before August 30, 2019.

Thanks in advance to all applicants for their interest, only those under consideration will be contacted.

 

About us

DDB Canada is one of the most creatively acclaimed, internationally recognized marketing communications agency in Canada. Known for advertising that generates significant results for clients, DDB is a “total communications company” whose fundamental belief is that creativity is the most powerful force in business. DDB Canada has offices in Vancouver, Edmonton, Toronto and Montreal. DDB Canada is part of DDB Worldwide

 

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USA

DDB New York

New York
437 Madison Avenue
8th Floor
New York, NY 10022

+1.212.415.2000

ddbnorthamerica.com

First Impressions Manager

DDB NY is seeking an enthusiastic candidate for our First Impressions Manager. The ideal candidate will have a strong passion for the industry along with fantastic leadership skills and be able to thrive in a fast paced environment. Hospitality desk duties will be performed to ensure efficient operation and delivery of exceptional client service. This position will be the first impression of the agency. We are seeking an individual who will maintain an upbeat, positive, professional, and kind attitude to reflect our brand and values.

 

Responsibilities:

 

  • Greet clients, guests, candidates and vendors and make sure they get to their meeting destination in a timely manner.
  • Ensure the office is in showroom quality at all times.  If something needs addressing, please call the appropriate contact to have it resolved immediately.
  • Troubleshoot any issues that might occur with booking conference rooms ensuring client needs are a first priority.
  • Assist with new business pitches.
  • Assist with food/catering orders.
  • Assist with event planning and culture initiatives.
  • Assist employees with adhoc requests including booking cars, dining reservations, booking travel, ordering flowers/sympathy baskets/or girts for special events, booking a room, ordering food/meeting set-ups.
  • Develop strong relationships with office partners including vendors, office services, key building contacts, etc. to be able to negotiate the best services for the office.
  • ·Field both internal and external general questions and inquiries

 

 

Requirements:

  • College graduate
  • Proactive
  • Organized with the ability to coordinate, plan and handle multiple tasks and deadlines.
  • Polished and professional.
  • A creative mind and self-starter.
  • Detail oriented.
  • Excellent interpersonal skills with a client service attitude and genuine interest in people.
Apply Now

DDB Corporate, New York

New York
437 Madison Avenue
8th floor
New York, NY 10022

+1.212.415.2000

www.ddb.com

Payroll Assistant/Coordinator

DDB Logo

JOB DESCRIPTION

Position:Payroll Assistant

Reporting to:Payroll Manager

             DDB Worldwide

DDB Worldwide is a market leader in the Advertising industry with over 12,000 employees, 200 offices in 90+ countries, and has consistently ranked as one of the global industry’s most regarded advertising agencies, regularly topping all polls of creative awards. DDB offers its clients a full set of skills, ranging from traditional advertising to direct marketing, sales promotion, strategic consulting and digital marketing. These clients include Anheuser-Busch, McDonalds, Johnson & Johnson and Unilever. DDB is a wholly owned subsidiary of Omnicom Group Inc.

Job Description

Position is part of a 3-person payroll shared services department located in New York City and is responsible for the accurate and timely semi-monthly payroll processing and payroll services administration of 16 Pay Groups across the United States.  Knowledge of payroll best practices to guide Human Resources professionals on payroll regulations, company process and procedures.

 

Job Responsibilities

        Payroll Processing

  • Process semi-monthly payroll for 8 Pay Groups
  • Input new hires, terminations, leave of absences, pay rate changes, etc., in Success Factors Reach Portal
  • Calculate pay data and update payroll records in ADP Enterprise V5
  • Review payroll entry and reports for accuracy
  • Process garnishments and liens, freelance/overtime pay, commissions and manual checks
  • PFT, Transmittal, Receive and Load payrolls
  • Post and balance payrolls
  • Download payroll reports, prepare sample files for Sarbanes Oxley audit
  • As assigned

 

        Other

  • Prepare and distribute payroll reports for financial processing
  • Verify Fidelity 401 loans and deferrals
  • Assist with the sourcing and collation of quarterly Sarbanes Oxley audit sample documentation
  • Respond to third party verifications/requests
  •      Assist Payroll Manager with Unemployment Benefits Audits and Mortgage Verifications
  • Archive payroll files for terminated employees and prior year processing reports
  • Set-up files/folders/binders for storage of reports
  • As assigned

 

        Special & Ad hoc projects

  • As assigned

 

Qualifications and skills

  • 1-2 years payroll experience
  • 1-2 years ADP Enterprise V5 experience
  • Knowledge of Success Factors (Reach) HRIS system
  • Knowledge of Federal & State Payroll Regulations and Requirements
  • Must have excellent attention to detail
  • Must have strong Excel knowledge
  • Must have excellent communication skills, flexible and team-oriented
  • Strong math skills
  • Ability to work under pressure and meet deadlines
  • Bachelor’s Degree in Business or Accounting

 

 

Apply Now

DDB Chicago

Chicago
225 N. Michigan Ave.,
10th Floor
Chicago, IL 60601

+1.312.552.6000

ddbnorthamerica.com

Client Finance Analyst & Biller

RESPONSIBILITIES

  • Create and update client advertising budgets
  • Review agency estimates for accuracy and proper approval
  • Review, request and transmit fee, production and media billings to client and/or account group
  • Insure agency is meeting client financial requirement
  • Work with account management on revenue projections
  • Track revenue by client
  • Prepare month end journal entries
  • Additional client financial duties as assigned

 

REQUIREMENTS

  • Accounting experience
  • Proficiency in using Microsoft Excel
  • DDB experience
  • Self started and detailed

 

Apply Now

UK

Tribal Worldwide London

London
12 Bishops Bridge Road
W2 6AA London

+44 (0) 20 7262 001

Commercial Assistant

Aims of position:

To support the Commercial Analyst, Commercial Manager and Commercial Director in financial management and reporting. To work with everyone in the digital division (and finance division) in managing all operational and financial aspects. This role reports directly to the Commercial Director.

 

Highlights:

This position sits within the Tribal Operations team and is a vital part of the Commercial Team, maintaining the team’s high standards and respect across the agency. It’s an opportunity to balance financial queries and interact with a variety of employees across all departments in Tribal.  

 

Specific responsibilities:

  • To assist the Commercial Analyst with month end income reporting and forecasting by client.
  • Running and issuing operational management and realisation reports on a weekly basis, examining and analysing both financial and operational aspects of the business.
  • Business partnering with the Client Services team to ensure the financial accuracy of each brand is maintained, assisting the Commercial team in managing WIP balances, aged AR and income accruals.
  • Analysing and issuing finance reports, policy documents and to communicate such policies and procedures to the agency when necessary.
  • Assisting the Commercial Analyst on running all client retainer reconciliation reports (monthly) and communicating results out to Senior Management, Client Services, Operations, Finance and the Project Management teams.
  • Assisting the Operations Team in ensuring timesheets are completed on time and accurately.
  • Assisting with the maintenance of our resource management system (Projector) and the finance system (Microsoft AX Dynamics) for all Tribal project codes.
  • Assisting the Operations team on facilitating the invoice and purchase order process. This will include creating all non-billable/new business project codes and purchase orders.

 

 

Skills and abilities required:

  • Enjoys working with numbers, data and excel
  • Intermediate excel skills, (vlookups, sumif and countif formulas)
  • Excellent communication skills
  • Enthusiastic and proactive
  • A friendly / social disposition but can also deal with difficult people in a polite and suitable manner
  • Detail orientated
  • Excellent time management skills
  • Desire to have a career in Commercial Finance
Apply Now

Commercial Finance Assistant

Aims of position:

To support the Commercial Analyst, Commercial Manager and Commercial Director in financial management and reporting. To work with everyone in the digital division (and finance division) in managing all operational and financial aspects. This role reports directly to the Commercial Director.

 

Highlights:

This position sits within the Tribal Operations team and is a vital part of the Commercial Team, maintaining the team’s high standards and respect across the agency. It’s an opportunity to balance financial queries and interact with a variety of employees across all departments in Tribal.  

 

Specific responsibilities:

  • To assist the Commercial Analyst with month end income reporting and forecasting by client.
  • Running and issuing operational management and realisation reports on a weekly basis, examining and analysing both financial and operational aspects of the business.
  • Business partnering with the Client Services team to ensure the financial accuracy of each brand is maintained, assisting the Commercial team in managing WIP balances, aged AR and income accruals.
  • Analysing and issuing finance reports, policy documents and to communicate such policies and procedures to the agency when necessary.
  • Assisting the Commercial Analyst on running all client retainer reconciliation reports (monthly) and communicating results out to Senior Management, Client Services, Operations, Finance and the Project Management teams.
  • Assisting the Operations Team in ensuring timesheets are completed on time and accurately.
  • Assisting with the maintenance of our resource management system (Projector) and the finance system (Microsoft AX Dynamics) for all Tribal project codes.
  • Assisting the Operations team on facilitating the invoice and purchase order process. This will include creating all non-billable/new business project codes and purchase orders.

 

 

Skills and abilities required:

  • Enjoys working with numbers, data and excel
  • Intermediate excel skills, (vlookups, sumif and countif formulas)
  • Excellent communication skills
  • Enthusiastic and proactive
  • A friendly / social disposition but can also deal with difficult people in a polite and suitable manner
  • Detail orientated
  • Excellent time management skills
  • Desire to have a career in Commercial Finance

Apply Now